Approving Quotes
This guide covers how to review, approve, or request changes to project quotes in MyStudio.
Understanding Quotes
A quote outlines the proposed work and pricing for your video project. It typically includes:
- Project scope and deliverables
- Timeline and milestones
- Itemized pricing
- Terms and conditions
Finding Your Quotes
From the Dashboard
Look for the Pending Quotes card showing quotes awaiting your review.
From Project Details
- Open your project
- Click the Quotes tab
Reviewing a Quote
Quote Document
Click to preview or download the quote PDF containing:
- Detailed project breakdown
- Line items with pricing
- Total cost
- Payment terms
Key Information
Pay attention to:
| Item | What to Check |
|---|---|
| Scope | Does it match your brief? |
| Timeline | Are the dates workable? |
| Pricing | Is it within budget? |
| Revisions | How many rounds included? |
| Deliverables | All formats covered? |
Approving a Quote
When you're satisfied with the quote:
- Click the Approve Quote button
- Review the confirmation dialog
- Confirm your approval
What Happens After Approval
- The production team is notified
- Project status changes to "Awaiting Payment" or "In Production"
- You may receive a deposit invoice
- Work begins according to the timeline
Requesting Changes
If the quote needs adjustment:
- Click Request Changes
- Provide specific feedback:
- What needs to change
- Your preferred alternative
- Any budget constraints
- Submit your request
Change Request Tips
Be Specific
Instead of "Too expensive", say "Can we reduce costs by limiting to 2 revision rounds instead of 3?"
Offer Alternatives
"Could we do a 60-second version instead of 90 seconds to reduce costs?"
Ask Questions
"What's included in the 'Post-Production' line item?"
Quote Revisions
After requesting changes:
- The production team reviews your feedback
- They prepare a revised quote
- You receive a notification
- Review the new version in the Quotes tab
Viewing Quote History
If multiple versions exist:
- Use the version selector to compare
- View what changed between versions
- Track the negotiation history
Payment Terms
Quotes typically include payment structure:
Common Payment Structures
| Type | Description |
|---|---|
| 50% Deposit | Half upfront, half on completion |
| Milestone-Based | Payments tied to project phases |
| Full Upfront | Complete payment before work begins |
| Net 30 | Payment due 30 days after delivery |
Deposit Invoices
After approval, you may receive a deposit invoice:
- Check your email for the invoice
- View in the Invoices tab
- Complete payment to begin production
Quote Expiration
Quotes may have an expiration date:
- Check the validity period
- Approve before expiration
- Request extension if needed
Quote Validity
If a quote expires, pricing may change. Contact the production team for an updated quote.
Common Questions
Can I negotiate pricing?
Yes! Use the "Request Changes" feature to discuss pricing adjustments.
What if I need to add scope later?
Additional work may require a supplementary quote or change order.
How long does approval take?
Approval is instant. The production team is notified immediately.
Can I approve part of a quote?
No, quotes must be approved or rejected in full. Discuss modifications before approval.
Next Steps
After approving a quote:
- Pay any deposit invoice
- Monitor project progress on the dashboard
- Review videos when ready